Meetings & Education

• The Zika Virus and Meetings

  Travelers are hesitant to attend meetings where there are known locally acquired cases of the Zika virus. Thus, it is important to let members, as well as other attendees, know that the group is concerned about their well-being and is taking all reasonable and appropriate steps to do what it can to minimize the risk to them and the potential damage to the group.

• Avoid Infringement Claims: Know Your Music Licensing Rules

  It is important for associations and other event sponsors to recognize, and comply with, the requirements of music licensing for meetings, conventions, and trade shows.

• Drone Talk: What Are the Legal Concerns at Meetings?

  Legal concerns are raised by the growing use of unmanned aerial vehicles (UAV) to plan, market, broadcast and record meetings and events.

• Association Discretion in Addressing Exhibitors and Advertisers

  The fact that an association is tax-exempt does not mean that it must “open its doors” to anyone interested in exhibiting and advertising. Understand the discretion that associations have in deciding whether and which companies may exhibit or advertise.

• Minimizing Risk for "Extracurricular" Meeting Activities

  Learn effective ways to limit an organization’s liability and manage risk for outside meeting activities through waivers, permissions, and informed consents.

• Volunteer Speaker Agreement Provisions

  Include the three essential provisions of permission, representation and indemnification in volunteer speaker agreements.

• Taxing Cancellation and Attrition Fees

  Understand state laws regarding taxation of hotel cancellation and attrition fees.

• Speaker Agreement Essentials

  Ensure your organization is protected with written speaker agreements giving it broad rights to use the materials and protecting it against liability.